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Payroll & HR Management

Every small business owner performs more than one role for his company. One of the most important tasks in running a small business is completing payroll. Employees need to be able to rely on being paid on a consistent basis without delays. Payroll affect

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If your business has employees, you’ll have to do payroll.

There’s no way to avoid it, but what is payroll?

Well, payroll can mean a few different things:

  1. Payroll refers to the employees you pay, along with employee information.

  2. Payroll is also the amount you pay employees during each pay period.

  3. Or payroll can refer to the process of actually calculating and distributing wages and taxes.

Let’s dive deeper into the parts of payroll.


A payroll system is software designed to organize all the tasks of employee payment and the filing of employee taxes. These tasks can include keeping track of hours, calculating wages, withholding taxes and deductions, printing and delivering checks and paying employment taxes to the government.

Payroll software often requires very little input from the employer. The employer is required to input employee wage information and hours—then the software calculates the information and performs withholdings automatically.


Why Small Businesses Should Use Payroll Systems

For the small business, payroll system software can eliminate errors in the payroll process and eliminate excessive effort involved in calculating employee hours, wages and tax withholdings. Payroll software is easy to use and often times very affordable for small businesses.

Small business owners can purchase an affordable system accessible on their local computer or via a cloud service. Purchasing software eliminates the expense of hiring an in-house accountant for payroll processing. Lastly, small business owners can maintain more control of the payroll process by using software. Using payroll software allows the business to compile reports at whatever pace they desire.


Payroll software offers lots of different advantages – for the user, the employees, and the company.

1. Employee calendars

Available with some payroll software solutions, employee calendars give you a super easy way to manage sick leave, absences, and overtime. In a glance, you can see how long employees are away for, whether they should be at work, what type of leave they are currently on, how much leave they are entitled to etc. It makes planning a lot easier.

2. Cost Effective

By taking control of payroll yourself and not going with a professional service, there is great potential to save money… especially once you can use the software quickly and efficiently. Naturally, there are downsides involved by not going with a professional service, but these diminish as you get used to the system.

3. Tax updates

You might have missed the latest tax updates, but payroll software will help you by notifying you when these updates arrive.



4. Create Payslips

While free payroll software offers a number of the benefits provided here in this list, what it cannot do is create payslips. Commercial payroll software allows you to quickly and easily generate payslips for all your employees, and with templates, you can be sure that the statutory minimum amount of information is included.

5. Reminders

Different reminders help the user avoid important tasks and to get them up to speed when they sign in to the software. This makes it easy for the user to keep on top of pay slips and tax submissions.

6. Save Time

It obviously takes extra time and extra resources for a business to manage its own payroll (when compared to payroll outsourcing), but as far as in-house management is concerned, payroll software helps to speed every aspect of the payroll process with a range of automated features.

7. Added Security

By managing payroll in house with payroll software, a company removes the uncertainty that comes with the sending of private employee information to a third party. You will still need to consider the security of your own IT systems, however, though you can be sure with a good payroll